This has NOTHING to do with DOC. Disregard please!

Updated Agencies - July 22

Results: 28 agencies, 62 projects, 567 participants
Agency v # Projects
1. A Child's World Day Care Center, Inc. 1
2. Big Brothers Big Sisters Of Topeka 1
3. Boys & Girls Clubs of Topeka
4. Brewster Place Retirement Community 1
5. Breakthrough House, Inc 7
6. Catholic Charities Of Northeast Kansas 1
7. ERC Resource & Referral 1
8. Family Service and Guidance Center 2
9. Florence Crittenton Services 2
10. Harvesters - The Community Food Network 1
11. Jayhawk Area Council, Boy Scouts of America 2
12. Kansas Children's Service League 3
13. Kansas Neurological Institute
14. LULAC 1
15. Meals on Wheels of Shawnee and Jefferson Counties, Inc. 3
16. Midland Care 3
17. Parents As Teachers 1
18. Prevention And Recovery Services 1
19. Shawnee County Parks & Recreation 1
20. Successful Connections 1
21. T.D.C. Adventures In Early Learning 3
22. T.D.C. Crestview Learning Center 3
23. TARC, Inc. 5
24. TDC's VA Early Learning Center 3
25 The Villages, Inc. 4
26. Unity Council Of Topeka 1
27. YMCA of Topeka 1
28 YWCA of Topeka 2

Current Agencies

1. A Child's World Day Care Center, Inc.
2. Big Brother Big Sisters of Kansas
3. Boys & Girls Clubs of Topeka
4. Breakthrough House, Inc.
5. Brewster Place Retirement Community
6. Catholic Charities of Northeast Kansas
7. ERC Resource & Referral
8. Family Service and Guidance Center
9. Florence Crittenton Services
10. Harvesters - The Community Food Network
11. Jayhawk Area Council, Boys Scouts of America
12. Kansas Children's Service League
13. Kansas Neurological Institute
14. Meals on Wheels of Shawnee and Jefferson Counties, Inc.
15. Midland Hospice
16. Parents As Teachers
17. Prevention and Recovery Services
18. T.D.C Adventures in Early Learning
19. T.D.C. Crestview Learning Center
20. T.D.C. VA Early Learning Center
21. TARC, Inc.
22. The Villages, Inc.
23. YWCA

AGENDA - JULY 13

Nancy Perry Day of Caring Committee Agenda

Tuesday, July 13, 2010

12:00 Noon

UWGT Small Meeting Room

Agenda Topic
Welcome/Introductions
Committee Role - Update
Review DOC Project Checklist & Other Materials
Review and Discuss Timeline
Current Status/Project Submitted
Adjourn

Upcoming Dates

Next meeting is Tuesday, July 20, 12 Noon, UWGT Community Room

(Do we want to meet weekly or biweekly?)

Agency (nonprofit) project signup closes July 16

Company volunteer signup begins July 26 and ends August 13

Nancy Perry Day of Caring, September 10

Web Site Links

Nancy Perry Day of Caring: http://www.unitedwaytopeka.org/volunteer/day-of-caring

DOC Blog Spot:  http://topekadoc.blogspot.com/

DOC Project CheckList Draft

Project Checklist for Agencies

PROJECT PREPARATION 

• Project is safe for a novice volunteer
• Proper tools & supplies are available and have been tested
• Pre-event prep has been outlined and will be complete prior to Day of Caring
• Number of volunteers requested matches work load
• Project completion time is accurate (many projects are completed quicker than anticipated; be sure there is plenty to do)
• First-Aid kit is available and on each project site to treat minor injuries  
• Water, refreshments and lunch (if providing) has been determined and purchased
• Site Visits are complete- beginning the week of August 1^st, a Day of Caring Site Review volunteer will be calling you to arrange a visit to your agency’s project site(s). Visits will be August 10-14. These meetings usually take about 15 minutes and assist you in ensuring your project and project site are fully prepared for Day of Caring.
• Kickoff Breakfast RSVPs – due August 13^th. Complimentary Kick-off Breakfast (7:30 am at Washburn University)
• Current copy of Liability Insurance covering volunteers has been provided to United Way

WELCOMING VOLUNTEERS - PRE-EVENT

• Contact the company(ies) coordinators who sign up for  your projects
• Communicate parking instructions and any special instructions (limited parking or street parking
• Make any extra requests for additional tools needed or supplies requested prior to the event – volunteers and companies often appreciate knowing what they can bring to help with projects beforehand, but do not expect volunteers to bring everything (for example:  work gloves, hammer, paint brushes, buckets… etc…)
• Communicate any refreshments and /or meals provided to by agency

WELCOMING VOLUNTEERS – DAY OF 

• Greet volunteers upon arrival with a well-marked table and volunteer sign in sheet
• Provide a Volunteer Packet for every volunteer which includes a Welcome Letter from a director or board chair and agency literature
• Provide a brief (3-5 minute) overview of your agency and its mission and how it works with United Way or plan a presentation during the volunteers’ lunch break
• Detail the project(s) and your expectations
• Provide the day’s agenda and explain when any breaks will be and what refreshments/meals are provided
• Provide a short tour and point out restrooms locations 
• Make the day FUN! Circulate, be involved, take pictures and be a part of the day!

THANK YOUs

• Send a Thank You note to each company coordinator you worked with after the event.  Include copies of or email digital pictures to company coordinators if available

Committee Job Description

This job description is to provide you what to expect and what we hope to gain from you through your volunteer support.  If at any time, the committee notices a need for changes, please let staff know as this description may need to change to provide the most accurate description. 

2010 Nancy Perry Day of Caring

Committee Member Job Description
Follow up with agencies that haven’t registered for DOC but were sent information (two weeks after 7.16.09)

Spread word to agencies about utilizing lunch/breaks to the fullest extent, i.e. getting the agency’s mission out to the volunteers

Follow up with agency two weeks out from DOC to confirm volunteers/other needs

On the actual DOC, members will check with agencies to see “1st hour status” and communicate this status to central contact at UW

Help agencies develop rain plan and post on Volunteer Solutions

Follow up weekly concerning Volunteer Solutions